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Being a long standing Excel user and an avid Apple products consumer, I downloaded the new Microsoft Excel iPad app in April 2014 and quickly found out that you can’t do anything of substance until you pay a subscription fee. After looking at the available options I decided to purchase the Office 365 Personal yearly subscription, which is $69 + tax USD. It comes with full access to all Office iPad apps, OneDrive document storage in the cloud, and allows me to install the latest Office applications on a PC or Mac, which I haven’t done as of yet.

Here is Microsoft’s official blurb on what you get:

Excel for iPad touch guide. Excel for iPad More. If you’re new to touch devices, learning a few gestures will help you take maximum advantage of the touch capabilities. To install Analysis toolpak in Excel for Mac, follow below steps. Goto tools or Insert menu. Locate Add-Ins and Click on it. You’ll be prompted to choose from available add-ins. Select Analysis Toolpak. Analysis Toolpak is added. In the rightmost corner. The new Office Mobile app combines Word, Excel, and PowerPoint with exclusive features to make it your go-to productivity app. How your mobile number or email address is used. Microsoft will use your mobile number or email address only for this one-time transaction. Your information won’t be. The problem arises if you have an iPad Pro or the new iPad 10.2in (2019), because Microsoft only offers Word, Excel and PowerPoint (and Outlook) for free on devices that are less than 10.1in.

Office 365 Personal enables you to install the latest full desktop version of Office applications, including Word, Excel, PowerPoint, OneNote and Outlook, on 1 PC or Mac, in addition to 1 Windows tablet or iPad — so you can use all the features offline as well as online. You can also install Office on multiple smartphones.

I’m tempted to use my PC because I get to install Office 2013, which I don’t have, as compared to using Office 2011 that I already have on my iMac. But Microsoft is bringing out Office 2014 this year and I’ve decided to wait and see how they incorporate this version into Office 365 Personal. But I digress.

Excel on the iPad

The Excel app is more intuitive and much better than I imagined it could be. I’ve tried to use Numbers, but frankly it always feels like an alien designed it. I’m glad Microsoft held off until they “got it right” for the iPad.

I created a spreadsheet to document my vacation expenses and used it for a week to make entries. The file is saved automatically to OneDrive in the cloud were I can access it with the Safari browser on my iMac or my wife’s MacBook Air – or any browser for that matter. I can even view or modify the spreadsheet using the Office Mobile app on my iPhone.

The Ribbon menus are straightforward, albeit a little sparse in functionality. Yet the popup and shortcut menus help to increase that functionality, as you shall see in the following example.

I wanted to enter the current date into the aforementioned spreadsheet, but didn’t have a calendar handy so I entered the TODAY() formula. I needed to Copy and Paste as Values, but couldn’t find the Paste as Values functionality on the Ribbon. As it turns out, it was relatively easy to find.

When you enter an equal sign into a cell a list of formulas appears in a popup menu, which is similar to the desktop version of Excel. I tapped on TODAY() and hit the return button on my keyboard to enter the formula into the cell. Easy-peasy.

To copy the formula just tap the cell, a popup menu appears, and then you tap Copy. A moving rectangle on the cell border lets you know there is a copy value in memory.

Pasting the formula as values is not readily apparent, but easily discovered. Just tap the cell, then tap Paste from the popup menu. Notice the paste format icon at the bottom right corner of the cell – very similar to the desktop version on Excel.

Tap the paste format icon to bring up a menu where you tap Paste as Values and BOOM, you’re done. The screen shot sequence below shows what I’m talking about.

If you use Microsoft Excel, especially on a PC, this is the app for you. The look, feel, and functionality will be very familiar. The only problem is deciding if you need full functionality of the app and will purchase a yearly subscription to get it.

Note: I type on a Logitech Ultrathin Keyboard Folio for iPad Air (affiliate link) when I’m using the Excel app on my iPad, which increases the screen real estate immensely by not having an onscreen keyboard. The added benefit is that keyboard shortcuts work similar to the desktop version of Excel 2011 for Mac.

Inarguably, Excel for iOS on iPad pales in comparison to its full-fledged desktop counterpart. It’s still not possible for mobile apps to go all guns blazing — yet. However, there are ways to make the entire experience as close as possible across devices, and using a Bluetooth or Smart Keyboard with iPad is a prime example.

In addition to gaining more screen real-estate to work with, a keyboard also provides access to a range of basic navigation and formatting shortcuts that can really make a difference on the iPad. Combine them with the touchscreen, and it won’t take you long to turn Excel for iPad into a real productivity beast.

So what are they? Let’s check them out.

Note: On your Bluetooth Keyboard meant for Windows-based devices, use the Windows logo key in the place of Command and ALT in the place of Option key for shortcuts.

Excel For Mac Add In

Also on Guiding Tech

The Complete List of Navigation Shortcut Keys for Excel

Navigational Shortcuts

Move Between Cells

Selecting cells by tapping the screen can often be hit or miss, especially when it comes to a tightly-packed spreadsheet. Further, the chances of performing the wrong gesture and messing things up can feel even more disconcerting.

The solution — arrow keys on the keyboard. Just use the Left, Right, Up, and Down directional arrow keys to easily navigate a spreadsheet.

Note: If you want to edit a cell that has text or numbers within it, you need to initiate the cursor by double-tapping the cell first. Otherwise, you'll end up overwriting everything within it.

Jump Between Multiple Cells

What if there are multiple vacant cells in between the cells that you want to move to? It's not a fun experience to repeatedly press the arrow keys to get there.

Instead, hold down the Command (⌘) key along with the relevant directional arrow key to instantly move over to the next occupied cell in a jiffy.

Move Right by One Cell

When you want to focus on just a row at a time, you can also use the Tab key to keep moving by one cell to the right.

While you can also use the Right Arrow key to achieve the same purpose, the Tab key is a tad better at maintaining your flow.

Drop down One Cell Below

Once you are done with a cell, press the Returnkey to drop down to the cell below.

You can also perform this shortcut to immediately return to the beginning of the next row, which is pretty useful when you've covered a fair distance using the Tab key.

Select Range of Cells

The tiny cells can pose a huge problem when it comes to selecting multiple items to either merge, fill, or perform any other task.

Instead of wasting time with touch gestures, hold down Shift key and use the arrow keys to select multiple cells in the respective direction.

Move Within Cell Text

iOS is still pretty weak when it comes to moving the cursor around — using touch, and you waste precious seconds even to move it.

Instead, the Left Arrowand Right Arrow directional keys are always there to help you easily go about your business.

Even better, you can move the cursor faster using the Option+Left Arrow or Option+Right Arrow shortcuts.

If a single cell has a list of multiple items, Excel for iOS lets you move the cursor to the beginning of the cell (Command+Up Arrow), to the end of th

Excel For Mac Ipad